budgets is a relatively complicated issue, including budget management organization settings, time arrangements, division of labor, budget content and forms. Moreover, budgeting will involve all departments of the enterprise, large and small, and each department must cooperate with the company to make financial budgets. This is not a person's business. If the budget is done well, the cost can be controlled, unnecessary waste can be reduced, and a little more dividends will be paid at the end of the year. If the budget is not well done, the cost will be high and various expenditures will increase. If it is serious, it will affect the normal operation of the company. Therefore, every enterprise needs a scientific and intelligent financial budget statement in order to better manage the enterprise through data.
So what should the financial budget statement do? If EXCEL makes a traditional financial budget report, it is generally in the form of the following figure. However, this kind of financial budget report has a disadvantage that it can only be used as a static report. For example, the year is one table, the quarter is another table, and other tables are used for each month. It is difficult to arrange all the data on the same page at the same time. Here, you can only use a lot of sheets in EXCEL to record data separately, which undoubtedly adds a lot of inconvenience to people who make and read reports.
If you want to solve this problem, it is recommended to use dynamic effects to achieve it. Next, I will simulate the financial budget statement on the Smartbi big data analysis tool, and teach you how to use dynamic data to make financial statements. A complete financial statement should include at least the following aspects: comparison between budget and actual achievement, monthly achievement, quarterly achievement, monthly profit and loss, income category, expense category, I will give you all based on these contexts Explain how to do financial budget statements.
1. Budget and actual comparison
Making a budget is something an enterprise must do before the start of each fiscal year. It is an important part of the business budget. Whether the business strategy for the next year is good or not is usually related to the budget. Big relationship. Budget is divided into income budget and expense budget. Income budget includes income from product sales, financial appropriations, loans, etc., which refers to the incoming money; expense budget includes rent, advertising, raw materials, etc., which refers to outgoing money . For example, the figure below is a financial budget statement simulated on intelligent analysis. The top is a dynamic filter item, which can filter the year and month. The following is the income category and expense category. As long as the budget is compared with the actual achieved data, it can be calculated Budget achievement rate.
2. Monthly budget execution report
Generally speaking, when companies make a budget, they will first estimate a number for the whole year, and then spread this number across each month, and then calculate the actual achievement rate of the budget based on the actual completion results. Based on this data to evaluate whether the company's operations are normal. Therefore, the progress of each month is also the information that every business manager needs to see. The advantage of this is that the business strategy can be fine-tuned according to the data at any time, because the information on the market changes rapidly, and the budget is not static after the budget is made. .
3. Budget implementation quarterly report
After having the monthly budget achievement rate, of course, there must also be the quarterly budget achievement rate. Many companies regularly hold quarterly meetings, mainly to summarize the work of the previous quarter and summarize the next quarter Make strategic adjustments to work.
4, monthly profit and loss
Profit and loss is a very important indicator. Profit and loss are also called financial results. They are related to the profit or loss of a company and are a direct manifestation of the results of the company's operations. The settlement formula is to subtract the amount of expenses from the amount of income. If you use a chart to display, you must first have an overall profit and loss situation for the whole year, and also a profit and loss situation for each month. The monthly selection here is also recommended to display with dynamic effects, as shown in the figure below.
5. The income category
shows the macro data. If you need to drill down on the detailed data and see the specific budget achievement of each category, you need to use a new page to display the data, except for year and month In addition to filtering items, you can add an indicator name to filter specific income items to observe its monthly income budget and income achievement. The black part of the bar graph below represents the budget, and the green part represents the actual achievement.
6. Expense category
Here is the same as the income category above. You can filter each expense category based on indicator items, and then observe its monthly expense budget and expense achievement. The black part of the bar graph represents the budget, and the red part represents Actual achievement.
A good financial statement must have three functions, namely information, cost and management. The first, the information function, is to record the business results of the company in detail in the form of numbers, such as the specific income and expenditure of each year, month, quarter, and each expense category. The second cost function, the core value of budgeting is to control costs through scientific methods, reduce waste, and obtain higher profits. The third function is the management function. Managers can observe operating conditions based on financial statements, continuously improve operating strategies, and strengthen internal management and supervision. The above financial budget template undoubtedly has these three functions. You can use it on the Smartbi big data analysis tool. I believe it will make you more efficient and your business management will become more intelligent.
