Hello everyone, today the editor of Duiguan Technology Nanda Zhixing will share with you some useful information on file management. The main content of this article is-the application of OCR scanning recognition technology in intelligent file digitization.

Hello everyone, today the editor of Duiguan Technology Nanda Zhixing will share with you some useful information on file management. The main content of this article is - the application of OCR scanning recognition technology in intelligent file digitization.

1. The relationship between OCR scanning recognition technology and archive digitization

From the current popular archive digitization technical level analysis, archive storage technology, carrier properties, computer operation and retrieval speed are all undergoing rapid changes, but archive retrieval technology The essence remains unchanged, as it relies on archival files and catalogs like traditional manual catalog searches. With the continuous improvement of OCR scanning recognition technology, the recognition accuracy of OCR recognition software tends to be perfect and the promotion of office automation software, file retrieval technology can break through the bottleneck of directory retrieval, and can realize retrieval of any character in the full text.

This is another milestone development since the application of computer database technology, network technology and storage technology to archives management. It has achieved a leap-forward development in archive information retrieval technology and fundamentally solved the problem of archive users being at a loss in the face of vast archive directories. , helpless situation. From the invention of OCR scanning recognition technology to its practical application, it has never been divorced from the background of computer database technology and text input. That is to say, the creation of OCR scanning recognition technology is to reduce batch text input and printing workload and improve work efficiency, and is the key to the digitization of archive information. Technology and work are also input and retrieval of massive text, so it can be concluded that the emergence and development of OCR scanning recognition technology is a substitute for manual word or phrase input when there are batches of text input into computer databases during the development process of modern archives management or similar archive management industries. one of the most suitable methods. From a technical perspective, the relationship between the two is interdependence, mutual development, and mutual promotion.

2. How to use OCR scanning recognition technology in archive digitization

OCR scanning recognition technology is used in archives digitization. The main process is to convert the information content of paper carrier archives into image files that can be recognized by computers using the high-speed scanner , such as JPG, TIF or combined multi-page PDF file, and then use the character recognition function of OCR software to compare each character in the uneditable image file and PDF file with the characters in the standard Chinese character database, intercept the characters of the same shape and save them in the text editing software, maintaining the editable state , and can perform automatic indexing or use search engines of various database software to search for characters to achieve full-text retrieval of archive information.

In the actual file full-text digitization process, a document is generally first scanned into a multi-page JPG, TIF or PDF file, and then OCR software is used to identify and determine the recognition effect, and necessary adjustments and repairs are made to meet the full-text digitization requirements.

After scanning to generate pages, OCR scanning recognition technology generally recognizes more than 99% of printed page files. After automatic error correction and manual proofreading, it basically meets the requirements for file digitization. From the analysis of scanning and recognition speed, generally mid-range scanner scans about 40-60 pages per minute. With mainstream OCR recognition software and processing, analysis, and proofreading, the full text of each page of the file can be digitized within 1 minute, and 50 pages can be bound. The time it takes to digitize the case files is about 30 minutes. Compared with the manual single-character input method, the work efficiency is improved nearly ten times and the work intensity is doubled. By using OCR scanning and recognition technology to digitize the full text of archives, staff can work continuously for a long time. However, the consequence of continuous work with purely manual input is that the error rate remains high, which affects the retrieval and use of the full text of archive information.

3. The role of OCR scanning recognition technology in the input of archive full-text information.

The application of OCR scanning recognition technology in archive full-text retrieval technology is mainly to realize the input of archive full-text database. Faced with the vast sea of ​​archives in the collection and the number of new archives added every day, it is impossible to complete such a huge full-text input workload relying on a single character input method and a relatively small number of archival staff.In archives management, it is generally difficult to reduce and control the volume of collections and incremental files, and it is difficult to increase the number of staff significantly. Therefore, the only way to change the data input method is to improve the input efficiency.

OCR scanning recognition technology makes up for the shortcomings of slow single character input speed, and the substantial improvement in OCR scanning recognition rate makes up for the shortcomings of high single character input error rate. Therefore, judging from the current workload of archive full-text digitization and the effectiveness of computer input and various text recognition technologies, OCR scanning recognition technology is a technology that is more suitable for archive full-text digitization and is one of the technical foundations and implementation methods for realizing archive full-text digitization. one.

If you want to know more about intelligent file management, please pay attention to the official website of Duiguan Technology at www.videt.cn. You are welcome to consult. The consultation hotline is 400-102-0089.