Set accounting information
After installing accounting and finance (account_accountant), the system provides basic financial data, such as account books, accounts, taxes, payment terms and other information. However, according to the specific situation of each company, some adjustments need to be made.
Set the company information
path to "Settings" menu bar → "Company" → "Company". Select a message to enter, and then click the "Edit" button.
In this screen, you can set the company's logo image, address, phone number and other information. In order to save space,
is not set here for the time being to set the purchase and sales price list
Click to enter Settings → Settings → Purchase Order and select the required functions. In this case, you need to use the price list function and the product's different unit of measurement functions. After selecting it, click the "Apply" button.
Then enter Purchases → Settings → Price List → Price List, and you can see that the system already has a "default purchase price list". Click the entry to enter the page to see the details.
Then enter Purchases→Settings→Price List→Price Basics, you can see that there are two types: "public price" and "cost price". Click "Open Price" to enter the following page and you can see the content of the pricing basis.
Click the arrow in the red box in the picture above to see the specific content of "Cost Price".
Enter Purchases→Settings→Price List→Price List Version, and you can see that there is already a "default purchase price list version". Click the "Default Purchase Price List Version" line to enter the page to view or edit.
Define/edit account information
After installing the accounting and financial modules, the system will have its own accounts. This account list is the smallest account we chose when creating account sets. We need to modify it to a list of accounts that meet the requirements of this case. The accounting accounts required in this case include: accounts receivable, accounts payable, in-transit materials , inventory goods , bank deposits, main business income, main business cost and other. The following are the accounting subjects. The path is "Accounting" menu bar → "Settings" → "Accounts".
Edit the account Debtors to "Accounts Receivable". "Accounts Receivable" is configured in customer information, used for the debit when customer invoice approval and the credit for the sales collection, and then click Save.
Similarly, the Creditors, Product sales, Expense, and Cost of Goods Sold in the account are modified to "Accounts Payable", "Main Business Income", "Transported Materials", and "Main Business Cost".
1) "Accounts payable" is configured in supplier information and is used for the creditor when supplier invoice approval and the debitor for procurement payments.
2) "Main business income" can be set in both product and product types, and the former has a priority greater than the latter. Used for credits at the time of customer invoice approval.
3) "In-transit materials" can be set in both products and product types, and the former has a priority greater than the latter. Used as a creditor at the time of invoice and a debit at the time of approving supplier invoices.
4) "Main business cost" can be set in both products and product types, and the priority of the former is greater than the latter. Used for debit when outbound. Create a new account "Inventory Product". Set in product categories, for debits to be in and credits to be out of stock.
Click "Accounting" → "Settings" → "Accounts" → "Accounts" in the menu bar, and there is the "Create" button on the upper left. Click the "Create" button and the system will go to the following page. Then enter the corresponding information. After confirming that it is correct, click the "Save" button to complete the operation of creating a new subject.
Settings Customer and Supplier
In this case, we need customers "Dongguan XYZ Food Company" and supplier "Healthy Honey Company". In Odoo, the customer and the supplier are in the same settings screen.There are several ways to create new customers and suppliers: 1) customer, sales-sale-sale-customer 2) purchase-purchase-purchase-suppliers 3) accounting-customer-customer 4) accounting-super-suppliers
Click the "Create" button to create a new customer and supplier. Here we create a customer with "sale" in the menu bar as an example.
Enter the customer's name in the customer header information, check the "Is it a company?" option above, and enter the address, contact information and other information. Click the "Create" button below the contact to create a contact for the customer. The following window will automatically pop up to enter contact information. Then click the "Save and Close" button below to return to the previous page.
Click on the "Sales and Procurement" page to see the purchase price list information; and whether the partner is "customer" or "supplier".
Click on the "Account" paging, and you can see that the system has set "Account Receivable" and "Account Payable" by default. Of course, you can also make changes according to the actual situation of the company. After doing this, click the "Save" button in the upper left corner and the customer will be created. According to the method of creating a customer, you can create a supplier under the path: Purchases→Purchase→Suppliers.
Product information configuration
Odoo's product information mainly includes: header information, general information, demand information, inventory information, sales information and accounting information. The path to configuration of product information is: Sales → Product → Products, Procurement → Products → Products, Warehouse → Products → Products.
Set product unit information
path is "Sales" → "Settings" → "Unit of Measurement". We need to set product information "Gemu Honey (400g Package)".
In the figure above, you can see that there are two units of measurement with the product category "single piece": typing and piece. Click the "Pie" line to enter the detailed page to view. You can see that "piece" is a reference unit of measurement for the unit category of "single piece". Return to the previous page, click "Tap" line to view specific information. It can be seen that "tap" is a product unit of measurement larger than "piece", with a ratio of 12.000000000048 and an accuracy of 0.01. That is to say, 12.00 pieces = 1 beat. Now we have to change it to what we need and click Edit. The basic unit of the unit category of "single-piece" is "PCE", while the "box" is greater than "PCE", and 1 box = 50PCE, the accuracy remains unchanged. Click to enter the page of "Piece". Change the name of the unit of measurement to "PCE" and click the "Save" button to save the change.
Then click to enter the "Type" page, and the content is modified according to the figure below and then saved.
Set product information
The new product paths are as follows: 1) Sales → products → products 2) Purchases → Product → Product 3) Warehouse → Product → Products We enter and click Purchases → Product → Products → Click the "Create" button in the middle of the product. Enter "Name" in the product header information, and check the "Salable" and "Procureable" options. In the information page, enter information such as product type, unit of measurement and price. Note: For the meaning of each field, please refer to the basic information configuration guide in the following text.
Then click to enter the "Demand" page, enter the cost price to 200; select "Box" for the procurement unit of measurement. In the vendor click "Add an item".
supplier selection: Healthy honey company. Then click "Save and Close", the system will return to the previous page, click the "Save" button to save the product information we set. Next, you need to set a minimum inventory rule for this product. Click to enter the menu bar "Reservoir" "Settings" "Reordering Rules", click the "Create" button to create a new rule. The interface is as shown in the figure below. Click the drop-down arrow in the product line to select the product name, and the system will automatically fill in the unit of measurement for the product; then change the maximum quantity to 450. Click the "Save" button on the upper left to save the rule. In this way, the re-ordering rules for the product have been completed.
In the next issue, we will share practical information such as product accounting settings, sales and procurement, in-store operation, etc. Thank you for your continued support and encouragement, and I will work harder! ~
Article Editor: Open Source Intelligent Manufacturing (OSCG) - Enterprise IT Expert Lao Yang - Originated from Europe, the industry's leading professional service provider for free open source ERP
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